Memorandum of Agreement
Regional
Sailing Associations of Area "D"
Dixie
Inland Sailing Association (DIYRA)
Florida Sailing Association (FSA)
Gulf Yachting Association (GYA)
South Atlantic
Yacht Racing Association (SAYRA)
October 14 2006
Amended May, 2007; Feb. 2008
Part I. Organization
A. Area "D" Director to the US SAILING
Council of Sailing Associations
1) The recommendation to the US SAILING
Council of Sailing Associations will be based on a rotation
schedule. Area D will endeavor to stick to
rotation schedule; it will follow in the alphabetical
order of the RSAs after a new director is elected by the RSAs of
Area D. If the rotation schedule for the Director can not be
followed the RSAs will nominate a suitable candidate to the CSA. The
first election of this revised Agreement will occur in the fall of
2006. The term of the elected director will start after this
election.
2) An individual may
serve two consecutive two-year
terms as the Area D director.
3) The Area "D" RSA's will endeavor to
make a single recommendation to US SAILING as to its representative.
4) By August 15th of the second
year or his/her term
the incumbent Director will obtain from
the RSAs the name of their nominee to present to the RSAs for a vote
either by mail, email, or at a special meeting. This election shall
occur prior to September 1st.
5) The duties of the Area "D" Director on
the US SAILING Council of Sailing Associations shall, in addition to
representing the Area, assist with the coordination of all US
SAILING Championship events,
US Sailing Men’s Championship,
US Sailing Women’s Championship, US Singlehanded
Championship, US Junior Single, Double and Triplehanded
Championships, etc., held within the area. He shall be the
custodian of all monies and trophies belonging to the Area. He/she
is expected, to the best of their ability to attend the meetings of
the US SAILING Board of Directors, meetings of the CSA, meetings of
the Area "D" RSA's, and communicate with them as needed.
6) Each Area "D" RSA shall contribute
annually during the month of January the sum of ($1000.00) to be
utilized by the Area "D Director to assist in defraying out of
pocket expenses incurred in the discharge of the duties enumerated
in paragraph 5 above and the purchase and maintenance of any
trophies involved.. He/she shall account to the RSA’s no later than
December 1 of each year for all Area "D" money, which is, or has
been in his possession during the prior 12-month period ending
October 31st.
7) The Area D Director may open and
maintain a checking account for all Area D monies.
B. Voting
1) At meetings of the Area "D" RSA's, each
RSA shall have one vote, which shall be cast by that RSAs properly
designated person or proxy. Meetings shall be chaired by the Area
“D” Director, who shall not vote, except in the case of a tie.
2) Only RSA's in good standing and
signatories to this agreement are entitled to vote.
3)
The Area D Director or the majority of the RSA’s may request a
convening of RSA representatives to address any issues that arise in
Area D. Place and time, to be agreed upon or by conference call,
or by email and incorporated in the minutes of the next
meeting.
C. Amendments
Amendments to this Agreement may be
proposed by an Area "D" RSA, and shall be submitted to the AREA "D"
Director who will pass the proposal to the respective RSAs.
Amendments shall become effective upon receiving a majority vote of
those RSA's entitled to vote. Amendments may be adopted
either at a meeting or by mail
or by email and incorporated into the minutes of the next
meeting. The following signatures reflect
acceptance of this Memorandum of Agreement by the Regional
Sailing Associations (RSA).
Part II Conditions US SAILING
Championships - Area "D" Level
The following is a summary of the
conditions applicable to the conduct of Area level US SAILING
championship events (Semi-Finals) as adopted by the Area "D" RSA
Representatives. By agreement reached between relevant RSA's and
adopted by the RSA Representatives at any Area "D" meeting, the
rotation shown below may be temporarily altered so that any
semi-final event may be conducted at any RSA venue that can provide
boats similar to the class that can be provided at the national
championship.
A. Area "D" Championship Rotation:
| |
2008 |
2009 |
2010 |
2011 |
2012 |
| WOMEN’S |
SAYRA |
DIYRA |
FSA |
GYA |
SAYRA |
| MEN’S
|
DIYRA |
FSA |
GYA |
SAYRA |
DIYRA |
| JR. SINGLE, DOUBLE,
TRIPLE |
FSA |
GYA |
SAYRA |
DIYRA |
FSA |
| SINGLEHANDED |
GYA |
SAYRA |
DIYRA |
FSA |
GYA |
| USMRC |
SAYRA |
DIYRA |
FSA |
GYA |
SAYRA |
Notes
1) By previous agreement, GYA will not
hold any events west of New Orleans. FSA has its own restriction
against holding events south of Miami.
2) The location of the Alter Cup event will be determined by the
member of the Alter Cup Committee, either by bid or solicitation.
3) Host clubs of Area D Championships shall be current members of
U.S. Sailing.
B. Dates of Area "D" Championships (US
Sailing's Semi -Finals)
1) The US Sailing Men’s Championship,
the US Sailing Women’s Championship, and the US Junior
Single, Double and Triple Handed Championship events shall be
held on the second full weekend in July, unless moved to another
July weekend in order to avoid
conflicts with other US SAILING Championships.
2) The USMRC and the US Multihull
Championship dates shall be fixed by the host RSA after
consultation with the respective Area "D" Championship Committee
person.
3) The US Singlehanded Championship
shall be held after the 2nd weekend of May and prior to
the 3rd weekend of July avoiding any other conflicts with
US SAILING Championships in Area D.
C. Number of Entries
1) There shall be six (6) entries, if
possible, in the Area "D" Championships (US SAILING Semi-Finals)
except for the US Singlehanded Championship, USMRC,
and US Multi-hull Championship. The six entries shall be
determined as follows:
A. Each RSA - One entry, except that the
host and the next years host shall be entitled to two entries
B. Host Association – No additional
entries, except as provided in paragraph” C” below.
C. If an RSA fails to enter its allotted
number of entries, the unfilled slots may be passed on
alphabetically to the RSA(s) eligible to participate, and then
continuing alphabetically until all six slots are filled. For
the US Sailing Men’s Championship and the US Sailing
Women’s Championship if the number of entries is less than six,
the Area D event representative will solicit resumes to fill out the
entry list. The resumes may come from any of any current RSA in Area
D or teams from organizations located within the Area D service area
but not belonging to an Area D RSA may be entered.
2) US Sailing Singlehanded Championship-
There shall be no limit to the number of entries from each RSA.
Completed entries must be received 14 days prior to the event. If
the entry total does not reach 20 the Area D event representative
will solicit resumes.
3) US Match Racing Championship -
One (1) entry from each RSA, or if the Notice of Race or Conditions,
allow, two entries from each RSA. In this case, paragraph C shall
apply in selecting additional competitors to fill all available
slots.
4) US Sailing Multi-hull
Championship- No limit has been determined.
5) Registration for any semi-final event
indicates the commitment of the entrant to participate in the event.
D. Area "D" Trophies
1) The Area "D" Trophies shall be
perpetual with the Area "D" Director responsible for providing them
as required. The cost of providing or maintaining such trophies
shall come
from the Area D director’s fund.
2) The Area "D" event Representative for
each championship shall be responsible for the event, and for having
its trophy available for awarding the Area "D" Championship (US
SAILING Semi-Finals) Trophy.
3) Keeper awards shall be standard US
SAILING medals purchased by the Area D director’s fund and presented
as follows:
A. First, Second and Third
place skippers and crew of the US Sailing Men’s Championship,
US Sailing Women’s Championship, USMRC, US Junior
Triplehanded, US Junior Doublehanded Championship and US
Multi-hull Championship.
B. First, Second, and Third
for US Junior Singlehanded
C. First through Fifth place
for US Singlehanded Championship.
E. Entry Fees - Area "D" Championships
(US SAILING Semi-Finals)
1) Each RSA shall pay an
assessment, regardless of the number of entries and even if there is
no entry from that RSA. This
entry fee shall be the total of all final entry fees and US Sailing
participation fees for the US Junior Single, Double and
Triplehanded Championship, US Sailing Men’s Championship,
US Sailing Women’s Championship, USMRC, US
Multi-hull Championship and US Singlehanded Championship.
These entry fees shall be combined and divided by four and that
amount shall be sent to the Area D Director, by each RSA, who shall
deposit these funds into his/her, account to reimburse the
competitors as they are now required to pay their Final entry fees
on line to US Sailing. The Area D Director shall notify the RSAs
what their share of the total fee is by April 1st.
2) Area D will pay
the entry fee only for those teams which gain entry to the finals
through the Area ladder competition. Any additional entries from
Area D, including resume entries, shall be responsible for their own
entry fee, charter fee, damage deposit, etc…
3) Request for
Finals Entry Fee reimbursement from ladder competitors shall be made
to the Area D Director within 90 days of completion of the event.
F. Semi Finals Regatta Fees and
Sanctions
1) The semi finals
host will charge the competitors a regatta fee to cover the cost of
the regatta; i.e., food, entertainment, fuel, insurance fee etc…
Damage deposit shall be a separate cost. Competitors selected by
resume who do not belong to an Area D RSA will be responsible for
all of the costs associated with the semi finals regatta.
2) Failure of a
RSA to notify the Championship (semi finals) regatta representative
of a cancellation of a qualified entry within 10 days of the event
or a RSA no show without notice will require the responsible RSA to
pay the prescribed regatta fee as published in the Championship NOR
to the regatta host. The regatta fee shall be paid within 30 days
of the ending date.
3) Any RSA failing
to pay the regatta fee within the calendar year it is due shall have
the fee added to their following years’ Area D assessment. Failure
to pay the fee with the assessment will result in the RSA forfeiting
any Area D championship regatta(s) in that RSA until the fee is
paid. In the event, a regatta has been forfeited for failure to pay
the late fee; it shall be moved to the RSA in the rotation schedule.
G.
Damage Deposits and Insurance
1) For events using borrowed boats, each
team will provide a refundable damage deposit, equal in amount to
the deductible of the borrowed boat insurance policy the
regatta host carries.
2) The above deposit shall be paid prior
to participation in the regatta to the regatta host.
3) Refunds due from deposits shall be made
after a 30 day period for the examination of the boats.
4.) Damage shall be assessed against the
party adjudged to have been at fault. If this cannot be determined
to the satisfaction of the Organizing Authority, damage shall be
assessed pro-rata and refunds made accordingly.
5) The US SAILING Borrowed Boat Insurance
covers Semi-Final events; the premiums being set annually. It shall
be the responsibility of the host club to collect the premium from
each skipper. In the event the Semi Final host has insurance
other than US Sailing’s borrowed boat insurance, the cost to the
skipper shall be what that policy requires.
H.
Boat Selection
In most of the events (Alter, US
Singlehanded Championship, and Smythe excepted) the following
guidelines shall apply to the selection of boats in so far as is
possible or practicable:
1) The boats should be the same as those
to be used in the finals or, if that is not possible, of a similar
class or design.
2) Boats shall be furnished and insured as
provided in paragraph "G".
3) If the above conditions cannot be met,
the host club representative should consult with the Area "D" Event
Committee US SAILING Representative as to alternative selections.
I. Appointment of Judges and Principle
Race Officers
In accordance with provisions in the
regulations, the appointment of judges and principal race officer
for semi-final events is the responsibility of the regatta
chairperson in concert with the
Area D event chairperson to the national committee. US SAILING
certified race officers and judges shall be selected.
A certified race management consultant may
be added to the race management team to conform to this requirement
for a certified principal race officer.
J. US Offshore Championship for the
Lloyd Phoenix Trophy - Area "D" Selection
1) Selection is by resume submitted to the
Area "D" Director.
2) Each RSA shall select an applicant and
submit his Resume to the Area “D” Director. Deadline for submission
is August 1 in the year of competition.
3) Selection will be by committee composed
of one representative from each RSA, and chaired by the Area
Director. The RSA representative shall be each RSA Representative to
the Council of Sailing Associations, unless otherwise designated by
the RSA.
4) The selection committee shall make its
selection no later than September 1st in the year of competition.
Click here to download in
Adobe pdf Format
